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Using Task Lists

 

Create Task Lists (Back to Top)

To Create a task list:

  1. Select the Tasks tab.

  2. In the Task heading click edit.

  3. Select New Task List.

  4. In the New Task List, type the task list name and select the color to display the task.

  5. Click Create Task List. The list is added to Tasks in the Overview pane.

  6. Click Close.

 

Change a Task (Back to Top)

To update your task:

  1. Open the Tasks list that has your task.

  2. In the Content pane, click on the task that you want to change. The task page opens.

  3. Make the changes to the task information.

  4. Click Save, when your changes are complete.

To mark a task complete

When you finish a task, on the content pane, check the box next to the task to quickly mark it as completed. The % Complete is changed to 100%.

 

Sorting Tasks (Back to Top)

You can sort tasks in a task list by subject, status, percentage complete and due date.

In Task view, select a task list and in the Content pane toolbar, click the heading to sort by.

 

Link to Shared Calendar (Back to Top)

If you receive an email notice that you have been granted access to share another person's calendar, you will need to link to the shared calendar to have it appear in your Calendar list. You will need to know the owner's full email address and the exact name of the Calendar to be shared.

To link to a shared calendar:

  1. Select the Calendar tab and click edit.

  2. In the toolbar, select Link to Shared Calendar.

  3. In the New Calendar pane, give the shared calendar a name that you want to appear in your list.

  4. To access the calendar, enter the owner's email address and the owner's calender name.

  5. Select the color for this shared calendar.

  6. Click Create Calendar.

 

Linking to a Shared Address Book (Back to Top)

If you receive an email notice that you have been granted access to share another person's address book, you will need to link to that address book. You will need to know the owner's full email address and the exact name of the address book that is being shared.

To link to a shared address book:

  1. Select Address Book and click edit.

  2. In the tool bar, select Link to Address Book.

  3. In the Contacts pane, give the shared address book a name that you want to appear in your list.

  4. Enter the owner's email address and the owner's address book name.

  5. Select the color for this shared address book

  6. Click Create Address Book.